ORDINARY GENERAL MEETING
HELD AT CUBLEY HALL
ON 11TH JANUARY,
2006
PRESENT
Chairman Andy Plummer, Treasurer Pauline Senior, Secretary Martyn Cartwright, Steve and Christine Millwood, Barbara Haigh, John Wright, Ian and Sue Charlesworth, Jill and Rachel Davis, Chris Pollard, Sue Higham, Pete McLeod, Bob Innes, Kevin Sidebottom, Anne Smythe, Ray Brown, Dave Cooper, John Rowe, Nick Whittingham, Teresa Wall, Ian Wragg.
APOLOGIES
Dave and Jane Foster, Mark Savidge, Gill Wolff, Martyn Goodwin, Sarah Mann, Jane Cockerton, Paul and Michelle Millward, Ged McNulty.
MINUTES OF PREVIOUS MEETING
The minutes of the previous meeting have been circulated and were passed as a true record. Prop. Ian Charlesworth, Sec. Chris Pollard.
MATTERS ARISING
There were no matters arising.
CORRESPONDENCE
The relevant correspondence was read out.
TREASURERS REPORT
The Treasurer’s report was given.
MEMBERSHIP REPORT
Pauline Senior proposed John Rowe seconded that the following new members be accepted.
Helen Bossis (257), Christine Baltrop (258), Jackie Armitage (259), Kevin Sidebottom (260), Ben Armitage (261), Ian Robinson (264).
Members now first claim – Keith Gordon (262), Carol Gormley (263).
Not registered – Chelsea Power, Daniel Williams.
Second claim – Roger Wallace.
Pauline Senior proposed that John Wright should be made a Life Member for all his work and commitment since the Club was formed, seconded Martyn Cartwright. All in favour.
The following resignations were received – Ashleigh Bolton, Thomas Bower, Alex Johnson, Simon Hill (131), James Waddington (158), Rebecca Crowther (169), Robert Andrew (184), Lee Webster (197, Rachel Denton (204), Emily Matthewman (218), Ben McCarthy (232), Cara McCarthy (233), Marlon Ball (237), Tim James (239), William Denton (248). Proposed Pauline Senior, Sec. Pete McLeod that they be accepted.
Pauline Senior informed the meeting that when the new England Athletics body is set up, Registration fees may rise to £5, possibly from September. Unattached runners currently pay £2 per race and this may also increase.
YOUNG ATHLETES REPORT
Ian Charlesworth thanked all the coaches for their help. Rachel Davis is now responsible for the Winter League results. There are still not many u/11’s coming to training, especially girls. The Sportshall sessions on Friday are generally attracting 15 per week and these are working towards Shine Awards.
Ian has made enquiries with the Martin Holdroyd Trust with regard to applying for a grant for more equipment. 100% grants can be given up to £200.
SOCIAL COMMITTEE REPORT
There have been several successful social evenings held with a weekend at Dent Youth Hostel. 48 attended the Christmas Disco. It has been suggested we hold a mid-summer disco and this is being considered. Some neighbouring Clubs have shown interest in attending some of our functions. A pub crawl is being held in Sheffield on Saturday, 21st January and details are on the web site. The Junior section is considering organising an event at Easter, possibly an Easter egg hunt.
The Presentation night was fixed for Wednesday, 22nd March at Penistone Football Club.
Andy Plummer thanked Sue Higham for organising these events.
DEVELOPMENT COMMITTEE REPORT
Andy Plummer and Martyn Cartwright explained the current situation with the proposed garage. We currently are leasing a garage plot from Barnsley Council by the Bowling Club but no base has yet been laid. Penistone 3-9ers have been in contact to see if we are willing to swap this for another plot on the same site so they can erect another double garage. It was arranged that Andy, Martyn and Pauline Senior are to meet the 3-9ers at Cubley Hall on Thursday, 12th January to discuss this matter.
Nick Whittingham confirmed that we can still store our equipment at Scout Dyke.
Pauline Senior suggested we send a letter to the Football Club regarding difficulties with the access to the premises due to the gate being locked and the Club only having one key. Martyn Cartwright agreed to send letter requesting a meeting with the Committee.
COACHING COMMITTEE REPORT
Pauline Senior suggested that we sent an official letter to Bob Schofield complaining about our dissatisfaction with the organisation of Coaching Courses. These are often full before our members have chance to apply, mainly with students who do not stay within athletics. This issue has been raised at South Yorkshire and North of England level. A copy of the letter to be sent to Kristine Monoghan and Peter Moore.
SECTION SECRETARY REPORT
Road – The Club had good attendance at the Barnsley 10K and the highest number at the Travellers 6. The Show Race has been nominated for this years South Yorkshire 10K Road Championships.
Fell – Concerns have been expressed by some of the Derbyshire Fell races that they may have difficulty organising the events due to having to have ‘competent and experienced marshals’. A discussion was held on what the implications are for the Club. The South Yorkshire Fell Championships is being held with the Blackamoor Chase.
Cross Country – The Championships held last Sunday at Penistone had been a great success and held without any problems. Bob Innes thanked everyone for their help. The Club have been promoted back to the First Division.
Track and Field – The fixtures have been published.
Relays – If any member finds a new event and wants to enter then they should inform Nick and Teresa.
Fixtures – Martyn Cartwright has finalised this year’s fixture listings and will e-mail out to members.
FORTHCOMING EVENTS
SYRRL – The dates are 12th April Dinnington, 10th May Worsborough, 24th May Rother Valley, 31st May Hayfield.
Track – The dates are published in the fixture list.
Club Championships – Senior – The dates and races have been published. First race is Tigger Tor on the 29th January. The Ackworth Half Marathon and Sandall 10K are very popular and early entries are advised.
Hartcliffe Hill Race – Andy Musgrave is sponsoring a small gift for each runner.
Show Race – Will be the 2006 South Yorkshire 10K Road Race Championship.
Winter Handicap – A discussion was held on the Senior Winter Handicap. Steve Millwood has put an article in The Hill regarding safety on the course and possible alternative routes. There are still problems with parking at Leisure Centre. A change in the start time was also discussed.
CLUB PURCHASES
It was agreed to purchase a new portable PA system at the last meeting. However, with VAT and delivery, the cost will be over £200 so it was decided not to purchase one.
Ian Wragg needs to send a letter to sponsors of Show Race thanking them and explaining how profits from race are spent. Emphasis to be placed on buying equipment for Juniors and for Coaching.
ANY OTHER BUSINESS
The latest edition of the BARR magazine has an article which states that a new men’s vet 35 age category is to be introduced for the World Masters.
Ian Charlesworth and Jill Davis have finalised the Child Protection policy and circulated it for comments. It will be put forward for adoption at the April meeting. A new Code of Conduct for coaches, helpers, juniors and parents is to be proposed detailing their involvement with the Club.
Rotherham Harriers have recently organised a presentation by John Temperton on Club Mark, which we have to gain before we can apply for any grants.
DATE OF NEXT MEETING
The next meeting was arranged for Wednesday, 19th April, 2006, at 7.30 p.m. at Cubley Hall.
Click here to go 